Show manual and service desk
Save the current exhibitor manual, identify the show organizer and general service contractor, and record where official service orders are placed.
Free exhibitor planning resource · Updated August 29, 2026
Javits Center exhibitor readiness checklist.
Use this before approving booth fabrication or committing freight. It turns venue rules, show deadlines and technical dependencies into one responsibility check.
Booth assignment and rules
Confirm the booth number, exact footprint, aisle exposure, height limits, setbacks, sightline restrictions and any hanging-sign rules.
Artwork and approval dates
Assign one approver and record graphic dimensions, file specifications, proof approval, production cutoff and delivery deadline.
Labor and contractor status
Determine which tasks require venue labor and whether an exhibitor-appointed contractor needs advance approval, credentials or insurance documentation.
Freight route and material handling
Choose advance warehouse or direct-to-show delivery, schedule required freight appointments, label every piece and document the return destination.
Electrical, internet and rigging
Map every outlet, circuit load, data connection and overhead element, then confirm who orders each required venue service.
AV content and commissioning
List displays, mounts, players, resolutions, aspect ratios, content owners, backup files, network needs and the opening-state test plan.
Install, inspection and show support
Set delivery, labor-call, build, power-on, content-test and acceptance times with named contacts for issues during the show.
Strike and outbound plan
Document dismantle timing, packing order, inventory checks, damage reporting, carrier pickup and storage or next-show instructions.
Responsibility matrix
For every deadline and service, name the owner: exhibitor, PartWall, organizer, venue, official contractor, carrier or another approved provider.
Verify against primary sources
Every show can set different deadlines and providers.
Check the current show manual first. Javits also publishes venue-level information about exhibitor operations, freight scheduling, required personnel and services.
Official Javits exhibitor information Official freight and operations guidance Official Javits policies
PartWall is independent and is not affiliated with or endorsed by the Javits Center. This checklist is general planning information, not the show manual or venue approval.
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